Abstract submissions have now closed

Opening Date

  • 10 December 2018

Closing Dates

  • Pre-conference Workshops – 1 March 2019 – CLOSED
  • Theme Leader, Oral and Poster Presentations – 12 April 2019 – CLOSED

Notification Dates

  • Pre-conference Workshops – March 2019 onwards
  • Theme Leader, Oral and Poster Presentations – 26 April 2019 onwards

Theme Selections

Creating, Recording and Communicating Engagement and Impact

All researchers want to make the world a better place in some way. Yet defining their work in terms of engagement and impact, be it at the individual level or aggregated for a Field of Research, is exercising brains and systems at all levels.
This session will take a reflective look back at Engagement and Impact (EI) Assessment and, in contemplating some of the challenges faced in developing responses to EI, invites abstracts that are now forward looking in identify strategic and operational procedures that are preparing organisations to collect and collate the next engagement and impact statements.
The session will also investigate institutional strategies being initiated to support researchers build their own records and statements for reporting engagement and impact in their day-to-day activities. This session is foreshadowing the growing importance of individual researchers being able to clearly articulate their research impact. With a number of high-profile grant and fellowship schemes requiring statements on research impact and benefit, researchers will be looking for advice from research managers on best practice approaches and frameworks for demonstrating engagement and impact.

Ethics and Integrity

Meeting expectations in ethics and integrity is as much about research quality as it is about meeting compliance requirements within research environments.
This stream invites abstracts on topical issues for research managers in ethics, integrity and research compliance, including:
  • Reflections and experiences in implementing the new Code and Guides
  • Research misconduct investigations: tools, challenges and practical solutions
  • Approaches to research integrity training and the development of Research Integrity Advisor networks
  • Initiatives to deal with questionable research practices and research waste that may be created through poorly designed, conducted, analysed and reported research
  • Implementations of working solutions to deal with breaches of research codes proportionate to the level of breach
  • Creation of comprehensive compliance frameworks, dealing with human ethics, animal ethics, gene technology, export controls, biosecurity and more
  • Current issues in human ethics arising from new technologies used in research

First Nations Research

The aim of this session is to outline the steps for planning robust, culturally acceptable research, and explores the issues that affect researchers and the research process when working in a First Nations context.
Abstracts are encouraged from across the research administration spectrum, including international examples that demonstrate a process of meaningful engagement and reciprocity between the researcher and the First Peoples and/or their communities involved in the research.
The session also welcomes abstracts from institutions on approaches to ensure research is ethical, culturally safe, and benefits and enhances the lives of First Peoples and their communities, and will support and equip non-Indigenous researchers to engage with First Peoples.

Higher Degree Research Matters

Higher Degree by Research (HDR) study is a rich and rewarding experience; however, it can also be a very challenging time for candidates as they endeavour to fulfil the academic requirements of their degree, whilst considering how best to prepare themselves to meet the expectations of their future employees. Institutions are re-positioning their services to ensure they can support HDRs during their candidature, deliver contemporary services that improve research training delivery and have a positive effect on the HDR student experience, and ultimately ensure positive employment outcomes for HDRs.
This session invites abstracts that showcase best practice in HDR support services, and HDR development strategies, including:
  • Innovation in HDR service delivery for quality and scale: from admission to examination
  • Initiatives and support structures for greater industry-university collaboration, including industry placement opportunities
  • The voice of employers in HDR training – examples of good practice
  • Tracking impact in HDR – from knowledge to outcomes

Managing Research Contracts and Agreements

Contract management is a key aspect of effective research governance; it is critical to stakeholder relationships across and beyond the sector and the timely execution of research agreements and variations is a KPI for many research management teams. Research managers and administrators are increasingly involved in the full life cycle of research contract management, from first-level triage, to negotiation of terms and post-award variations.
Many institutions are looking for ways to streamline, standardise, and expedite the contract management cycle; for instance, by establishing sector-wide template agreements; by adapting new system and workflow designs; by reconsidering organisation-wide risk tolerance; and by reallocating responsibility for contract management across legal, para-legal, and professional staff. There are implications for the sector, for institutions and their relationships with stakeholders (such as research partners and funders), and for the roles and career expectations of research managers.
This session invites abstracts on the contemporary challenges facing research offices across the contract management life cycle. Case studies and examples of organisational or sector-wide approaches to expedite contract establishment and contract variations are welcome.

Managing Research Projects

This sub-theme covers a range of topics in the post-award space, to include project lifecycle, project management, project finance and reporting.
This session invites abstracts across the following topics:
  • Interpretation of funding body rules relating to the financial management of grants
  • Managing international grants and experience with international grant audits
  • Perspectives on the role of the Research Office in managing partner organisation expectations during the project life cycle
  • Case studies relating to project management or research finance that discuss new process, compliance requirements, technical developments, or innovations to reduce duplication

Next Practice

The research management paradigm is at the cusp of being challenged to embrace new technologies and emerging research in a data-driven world. The profession is beginning to tackle questions of how we can prepare for disruptive technologies, big data, open science and AI, to name a few emerging research trends.  In addition, the requirements of and expectations on research managers is continually shifting in the face of revisions to the policy landscapes, drivers for growth and distinctiveness of our institutions, and an ever-broadening skill set of those providing this support.
ARMS recognises the rapidly changing landscape of the research enterprise and has a strategic commitment to facilitate innovation in research management to support research excellence. To this end, the 2019 Conference will include a stream dedicated to imaging the future of research management and planning in the longer term. We encourage members to engage with these issues that will influence future research management practice in the coming 5-10 years and to share ideas of how to develop ‘next’ practice.

Partnering in Research and Commercialisation

Research providers are committed to bringing the best and brightest research minds together with the skills and capabilities of industries and end-users to help develop, translate, and commercialise the next generation of products and services. Collaboration with industry in itself is not new but now, more than ever, there is a real opportunity for institutions (universities, research institutes and hospitals) and industry to engage with each other and there is a recognition that businesses are equally accountable for partnering in research and commercialisation.
This session invites case studies and best practice examples on areas, including:
  • Industry partnership through commercialisation
  • Mutually beneficial partnerships and projects in practice
  • Institutional strategies to establish best practice in research partnerships
  • Program Committee particularly welcome submissions on international partnerships/collaborations

Research Evaluation

This theme focusses on the evaluation of activities related to research, experimental development and innovation both within Australia and overseas. This may include activities undertaken within and across universities, technology transfer offices, hospitals, research funders, research institutes, and government and non-government organisations. The level of analysis for evaluation may be at any level of the system ranging from the individual or project level through to organisation, inter-organisational, country, or inter-country analysis or complex policy implementation.
The term ’evaluation’ here may apply to all stages of the research endeavour including organisational strategic planning, pre- and post-award, performance monitoring of new and on-going activities, assessment of the outputs or outcomes of research, research evaluation in policy setting and monitoring.
This session is seeking abstracts that highlight best practice and innovative approaches to research evaluation across the whole spectrum of the research endeavour whether the approach is quantitative or qualitative, disciplinary or interdisciplinary, STEM or HASS it does not matter. Abstracts and case studies on new technologies and methods are also welcome.

Research Projects Development

This sub-theme covers a range of pre-award and development strategies to support the development and submission of high quality and competitive proposals.
This session invites abstracts across the following topics:
  • Approaches to the management associated with identifying and communicating funding opportunities
  • Supporting researchers in ‘pre-award’ activities including proposal development, including case studies and lessons learnt following the evaluation of institutional grant development strategies
  • Developing and facilitating collaborations internally and externally, including with government, industry, universities and other institutions
  • Supporting the development of applications for major research initiatives, such as Collaborative Research Centres, Centres of Excellence, etc.
  • How teams are interpreting and responding to new challenges and opportunities in the pre-award research funding cycle, including experiences in implementing the new NHMRC funding rounds.

Researcher Development

Institutions engage in initiatives to support and develop researchers to thrive and be successful in their research careers. Researchers hail from a diverse range of disciplines and span the full academic lifecycle from Higher Degree Research candidates to experienced research leaders. Researcher Development has existed as a field for some decades and a challenge for Researcher Development is to continue to provide innovative development strategies and programs that cater to a diverse cohort – where one size does not fit all – and where the national and international research landscape continually changes.
This session invites abstracts that focus on contemporary Researcher Development, including:
  • Business as usual for Researcher Development versus the need for strategic change
  • Creative strategies to engage researchers in development
  • Evidence that Researcher Development develops researchers
  • National and international agendas as drivers of Researcher Development
  • Researcher Development versus Research Development

Working in Diversity

Research providers are deeply committed to developing a workforce that is diverse and in which talented people thrive. In Australia over 40 universities, medical research institutes and publicly funded research organisations have chosen to participate in the Science in Australia Gender Equity (SAGE) Pilot of Athena SWAN to create momentum, drive change, and as a means to promote gender equity and diversity in science, technology, engineering, mathematics and medicine (STEMM) in Australia.  Whilst SAGE has primarily focussed on the STEMM disciplines, many institutions are taking a whole of organisational approach, and demonstrating a commitment to developing the diversity of all our people.
This session will explore institutional approaches to supporting workforce diversity in the higher education and research sector, and aims to showcase both the strategic and operational aspects being undertaken to support diversity.

How to Submit

It is required that you read the abstract guidelines below before you submit. Following this the presenting authors will need to create an account by providing contact details before you can submit an abstract. This person will become the contact for correspondence regarding the submission.

The online submission process takes you through a step by step guide to submission and allows you to submit multiple abstracts, as well as save your submission as a draft and return to make any required edits. Once the abstract has gone from draft mode and been submitted, you will not be able to make any further changes. If at anytime throughout the process you need assistance, please email

Please note: Following acceptance into the program, you can register to attend the conference. Early Bird registration fees will be extended to successful presenters and you will be provided with an email with a link to register at this rate along with the date by which you will need to be registered.

Presentation Information and Abstract Submission Details

When submitting the abstract make sure that you:

  • Submit your abstract online through the speaker portal website;
  • Be concise – Abstracts must not exceed 250 words and must relate to one of the identified conference themes;
  • Submit your abstract in a word document;
  • Select an interesting and engaging title – no more than twenty (20) words;
  • Identify the presenter’s name(s) – identify which presenter is nominated for contact (Note that proxy delegations for successful abstract presenters will not be permitted);
  • Identify the presenter’s contact details – including institution, address, email address and telephone number;
  • Provide an indication of preferred presentation format (theme leader, oral presenter, poster presenter or pre-conference workshop presenter). Note – inclusion in a particular presentation format is at the discretion of the ARMS 2019 Program Committee;
  • Submission must be made in any one of the conference sub themes to be announced; and
  • Submissions may not be advertisements of institutions as would be more typical of vendor or institution exhibits. Abstracts must be academic and/or professional in nature.


Remember to articulate succinctly the key message(s) you wish to communicate to conference delegates:

  • Clearly identify the subject matter or topic of your presentation or workshop;
  • Emphasise the key idea(s) regarding the problem(s) or question(s) you wish to address;
  • Highlight your central idea regarding the question(s)/problem(s);
  • Outline no more than three key points to your argument; and
    Demonstrate the relevance to advancing the professionalism of research management and administration.


Incorporate ways to evoke interest so that conference participants want to hear what you have to say:

  • Select a title that is captivating and will draw conference delegates; and
  • Chose the right pitch and language, i.e. use words that are understood by both specialists and non-specialists, avoiding jargon where possible.

Presentation Types

Theme Leader Presentations

(25 minute presentation + 5 minute question time)
  • Theme leader presentations need to be an engaging and informative talk on a topic that will act as a lead into each session.
  • Abstracts should clearly outline the topic to be presented.
  • Submissions should indicate why the authors consider the topic suitable as a theme leader presentation, the experience of the presenter and how the topic fits into both the overall conference theme and the chosen theme.
  • Submissions for theme leader presentations should describe original research under one of the conference themes.
  • Up to 25 minutes will be allocated for theme leader presentations, with an additional 5 minutes for questions. At the discretion of the program committee speakers may be given more time to present.
  • The Program Committee reserves the right to adjust the presentation time in certain cases.
  • Currently four concurrent sessions are planned.
  • Papers should be presented using PowerPoint projection. Please bring your presentation PowerPoint slides on a USB/memory stick to the audio visual speaker’s preparation room on arrival at the conference so it can be loaded on to the conference lap top computers. Please also bring a back-up of your presentation on a separate USB/memory stick in case your presentation fails.
  • Standard audio-visual facilities will be available.
  • Theme leader presentations will be included within the full conference program running from Wednesday 18th – Friday 20th September 2019.


Oral Presentations

(12 minute presentation + 3 minute question time)
  • Submissions for oral presentations should describe research, case studies or professional initiatives conducted by the authors under one of the conference themes. Abstracts should clearly outline the topic being covered.
  • 12 minutes will be allocated for oral presentations with an additional 3 minutes for questions. At the discretion of the program committee speakers may be given more time to present.
  • The Program Committee reserves the right to adjust the presentation time in certain cases.
  • Papers should be presented using PowerPoint projection. Please bring your presentation PowerPoint slides on a memory stick to the audio visual speaker’s preparation room on arrival at the conference so it can be loaded on to the conference lap top computers. Please also bring a back-up of your presentation on a separate USB/memory stick in case your presentation fails.
  • Standard audio-visual facilities will be available.
  • Oral presentations will be included within the full conference program running from Wednesday 18th – Friday 20th September 2019.


Poster Presentations

  • Submissions for poster presentations should describe work under one of the conference themes where possible.
  • Authors must attend their posters during the allocated time to answer questions.
  • Posters should be 84cm wide and 119cm high (A0 size)
  • The poster should include author and co-authors’ names, a short title, the name of the institution where the work was carried out, an abstract and section headings such as Introduction, Methods, Results, Conclusions and Recommendations.
  • Posters should be succinct, easily read from a distance and engaging.
  • Each poster will be allocated a poster number closer to conference. The poster number will indicate where your poster will be positioned/displayed at the conference. Posters will be on display throughout the conference


Pre-conference Workshops

  • Submissions for pre-conference workshops should describe work under one of the conference themes.
  • Workshops must not have a commercial aspect.
  • Workshop presenters must be responsible for providing hardcopy or digital versions of presentation slides or other appropriate handouts.
  • Papers should be presented using PowerPoint projection. Overheads will not be permitted. Please bring your presentation PowerPoint slides on a USB/memory stick to the audio visual speaker’s preparation room on arrival at the conference so it can be loaded onto the conference laptop computers. Please also bring a back-up of your presentation on a separate USB/memory stick in case your presentation fails.
  • Pre-conference workshops will be held on Tuesday 17th September 2019 and offered as half day workshops.

Review of Submissions

All submissions will be sent for peer review by a panel of experts. Each abstract will be reviewed and scored by reviewers. The scores will be submitted to the ARMS 2019 Program Committee, which will determine which abstracts are accepted and best suited for each presentation type.

The Program Committee reserves the right to adjust presentation times, move proposed presentations into alternative session themes and may request that proposed presentations be combined or adapted.

Authors for pre-conference workshops will be notified via email of their acceptance in March 2019. Authors for all other presentation types will be notified via email on 26 April 2019.

Terms and Conditions for Submissions

  • Pre-conference workshop abstracts must be submitted online no later than 5.00pm (AEST) 1 March 2019.
  • Theme leader presentation, oral and poster abstracts must be submitted online no later than 5.00pm (AEST) 12 April 2019.
  • The acceptance of an abstract for the conference does not imply provision of travel, accommodation or registration for the conference, nor any other costs associated with preparation or presentation of the abstract or presenters attendance at the conference.
  • All authors presenting at the conference must register and pay to attend.
  • Authors agree to permit the conference organisers to publish the abstract in the conference handbook and other conference materials as required.
  • If the author(s) have any commercial interests or associations that might pose a conflict of interest regarding this submission, they must be declared.
  • You confirm the submission has been approved by all authors and is original work.